If you’re going to use Piwik PRO in your team, you will have to create an account for each teammate and assign website permissions for accounts with a user level.
Account levels
Each Piwik PRO account has two levels of access available for customers: owner and user.
The difference between the owner and user is:
- Owner is the primary contact for the account and can perform all actions in the account, including adding a website, inviting other users to join, assigning a user level, and granting permissions for a website.
- User can do only specific actions, depending on the type of permission they have for each website. By default, every new user doesn’t have access to anything.
Types of permissions
Every website has five types of permissions: manage, edit & publish, edit, view, and no access. You will set them only for accounts with a user level because the owner level has access to everything.
- Manage: The user can view and edit websites, view, edit, and publish tags, import and export audiences, manage permissions, and use Consent Manager. But they can’t add a website or a new user.
- Edit & publish: The user can do the same actions as on the manage level, except they can’t manage permissions.
- Edit: The user can view and edit websites, view and edit tags, import and export audiences and change general options. But they can’t publish a tag, manage permissions, and use Consent Manager.
- View: The user can view websites, tags, and export audiences.
- No access: The user doesn’t have access to anything.
Grant site or app permissions to users
For every user level of an account, an owner needs to give permissions to use each site or app. If you have a group of people to whom you want to grant the same access, you can use the groups. Otherwise, move along and we’ll show you how to assign permissions individually.
To assign permissions to users, follow these steps:
- Go to Menu > Administration.
- Navigate to Sites & apps.
- Select a website for which you want to grant permissions.
- Click Permissions and choose an option for a user.
Tip: If you have many websites and users, assign permissions for each website and each user. Otherwise, your teammates will stay with no access, at all.
Compare site or app permissions
If you need to dig deeper into types of permissions for each module, take a look at the following tables.
Administration
| User action | Owner | Manage | Edit & publish | Edit | View | No access |
|---|---|---|---|---|---|---|
| Add a site or app | ||||||
| Add a meta site & app | ||||||
| Add a user | ||||||
| Create a group | ||||||
| Manage permissions | ||||||
| Set global site & app settings |
Analytics
| User action | Owner | Manage | Edit & publish | Edit | View | No access |
|---|---|---|---|---|---|---|
| View a dashboard | ||||||
| Add, edit, delete their dashboard | ||||||
| Add, edit, delete any dashboard | ||||||
| Copy any dashboard | ||||||
| View all reports | ||||||
| Add, edit, copy, delete custom reports | ||||||
| Customize a standard report | ||||||
| Export a report | ||||||
| View goals | ||||||
| Add and edit goals | ||||||
| Add and edit funnels | ||||||
| Add and edit a user flow report | ||||||
| View custom dimensions | ||||||
| Add, edit, activate, deactivate custom dimensions | ||||||
| View segments | ||||||
| Add, edit, delete segments | ||||||
| Add calculated metrics | ||||||
| Add a scheduled report | ||||||
| Add an alert | ||||||
| Add a dimension value grouping | ||||||
| Integrate with Google Search Console | ||||||
| Integrate with Google Ads |
Tag Manager
| User action | Owner | Manage | Edit & publish | Edit | View | No access |
|---|---|---|---|---|---|---|
| Publish | ||||||
| Discard changes | ||||||
| View tags, triggers and variables | ||||||
| Add, edit, delete tags, triggers and variables |
Audience Manager
| User action | Owner | Manage | Edit & publish | Edit | View | No access |
|---|---|---|---|---|---|---|
| View audiences and profiles | ||||||
| Add, edit, delete audiences and attributes | ||||||
| Import a CSV file | ||||||
| Export audiences |
Consent Manager
| User action | Owner | Manage | Edit & publish | Edit | View | No access |
|---|---|---|---|---|---|---|
| Use the module |