Best Practices for Working with Consent Manager
October 8, 2018
Thanks to Consent Manager you can easily collect visitor consents to respect user privacy and efficiently manage all data subject requests from one place.
Going through Consent Manager setup step-by-step will help you stay GDPR-compliant and make the most out of your Piwik PRO Consent Manager module. That’s why we prepared these best practices for working with Consent Manager:
1. Turn on the GDPR-compliance feature
Turning the GDPR compliance on/off has a great impact on firing tags mechanism. These features change how tags are triggered and how data is collected. To find out how to do it step-by-step, take a look at this article that will take you through the whole process.
2. Assign the correct tag types to your tags, content or pop-ups
Each tag, content, and pop-up served by Tag Manager or Personalization needs to be labeled with the proper type. In tag/content/pop-up edit form user can choose its type. All tag templates have default types values but they can be changed manually if it’s needed. To find out how to do it step-by-step, take a look at this article that will take you through the whole process.
3. Customize your template for Extended consent form
4. Enable additional Consent widgets
5. Assign the right consent form language
Piwik Pro Consent Manager allows you to add and manage multiple languages to your consent form and widgets. Once you have added new languages to your list, you can translate your consent form and widgets into the languages you added. Please note that the languages are not live yet. Please translate the copy first and then activate (make live) the language to make it available for your visitors.
6. Import consent setup from/to other websites
You can import consents setup from another website. Thanks that you won’t need to set the same options again for every website one by one. All the texts and styles and setup from consents forms, top bar and widgets will be imported. Please note that two options WON’T be imported: custom cookie domains and GDPR compliance feature turned on or off. Please take a look here to find out how to do it step-by-step.
7. Reacquire visitor’s consent
You can activate this option if you want to serve consents pop-up again after 6 months since last consents form view. Thanks that all the consents which a visitor refused or didn’t give consent to will be displayed again. To find out how to do it step-by-step, take a look at this article.
9. Learn how to change the status of your data subject requests
Each data subject request (data erasure, data rectification, and data access and portability) is recorded and can be reviewed by the admin in the Piwik PRO Consent Manager under “Data subject requests”. You should process data subject requests outside of Piwik PRO as it may involve: additional data subject identification, validating that the request is reasonable, fetching data from other sources, etc. The primary goal of the “Data subject requests” section is to gather the time and date of any request submission. It also allows for tracking of the progress and status of data subject requests to make sure all are processed in a timely manner. To find out more about it, you should visit this article.
10. Check the insights of your consents regularly and draw conclusions
In Consent Manager, we do collect anonymous data about each visitor’s consent decision. They are based on the Consent Manager generated reports (charts). To find out more about how to get to the Insights section and what actually do specific metrics mean, take a look here.